Administrative Assistant - Office

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

• Experience: 7 months to less than 1 year Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Supervise other workers

• Establish and implement policies and procedures

• Train other workers

• Train, direct and motivate staff

• Assign, co-ordinate and review projects and programs

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Plan, develop and implement recruitment strategies

• Answer telephone and relay telephone calls and messages

• Oversee the analysis of employee data and information

• Answer electronic enquiries

• Oversee the preparation of reports

• Advise senior management

• Respond to employee questions and complaints

• Liaise with management, union officials and HR consultants

• Oversee payroll administration

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Perform data entry

• Provide customer service

• Conduct performance reviews

• Supervise office and volunteer staff Computer and technology knowledge :

• MS Excel

• MS PowerPoint

• MS Windows

• MS Word

• Electronic scheduler

• Database software

• MS Office

• Electronic mail

• Work Term: Permanent

• Work Language: English

• Hours: 30 to 40 hours per week