Administrative Office Assistant

IPosition Summary

• Provide administrative support to various departments. The role is a combination of administrative duties and management of the Milton office.

Accountabilities

Office Management:

• Main point of contact for the Milton facility.
• Receive guests, respond to questions, screen external visitors using required health and safety protocols.
• Create and circulate communications.
• Seating arrangements and office reorganization.
• Onboard & offboard employees.
• Manage landlord and vendor relationships.
• Ensure appropriate safety protocols are in place in facility, in partnership with the Joint Health and Safety Committee.

Administrative Duties:

• Ensure adequate office supplies are available and maintain office equipment.
• Process the payment cycle for various teams.
• Initiate purchase requisitions, purchase orders, and payment of invoices.
• Reconcile supplier accounts and review vendor statements.
• Maintain electronic and hard copy filing systems, SharePoint sites, etc.
• Arrange meetings and events, update payroll, and process expense reports.
• Coordinate the shipping/receiving of non-standard shipments.
• Other general administrative duties.

Required Education, Skills and Experience

• High School completed or equivalent experience; 2 years of administrative experience in a warehouse or manufacturing setting.
• Strong problem-solving and organizational abilities with high level of initiative.
• Demonstrated resourcefulness and good judgment.
• Strong attention to detail and time management skills to meet deadlines.
• Ability to maintain confidentiality.
• Remain calm under pressure.
• Demonstrated ability to use computer and wireless technology.
• Excellent interpersonal and communication skills.
• Work very well with others in a team environment and foster the culture of the organization.
• When required, accommodate flexible working hours

Job Types : Full-time, Permanent

Salary : $55,000.00-$65,000.00 per year

Benefits :

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Store discount
• Tuition reimbursement
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Milton, ON: reliably commute or plan to relocate before starting work (required)

Education :

• Secondary School (preferred)

Experience :

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Work Location: One location