Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 35 hours per week

• Education: Secondary (high) school graduation certificate

• Experience: 1 year to less than 2 years Work setting :

• Relocation costs covered by employer Tasks :

• Supervise other workers

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Order office supplies and maintain inventory

• Greet people and direct them to contacts or service areas

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems Computer and technology knowledge :

• Google Docs

• MS Access

• MS Excel

• MS Office

• MS PowerPoint

• MS Word

• MS Windows Area of specialization :

• Correspondence

• Reports and records

• Contracts

• Statistics

• Invoices

• Charts, tables, graphs and diagrams Security and safety :

• Basic security clearance Transportation/travel information :

• Public transportation is available Work conditions and physical capabilities :

• Fast-paced environment

• Tight deadlines

• Repetitive tasks

• Attention to detail Personal suitability :

• Ability to multitask

• Accurate

• Client focus

• Flexibility

• Organized

• Reliability

• Team player Other benefits :

• Free parking available

• Learning/training paid by employer

• Parking available