MCASPHALT | Billing Analyst

Job Information Job Title: MCASPHALT | Billing Analyst – Okotoks, AB Status: Maternity Leave Cover – (Term 20 months) Expected Start Date: As soon as possible Location: Okotoks Head Office - 21 Elizabeth Street, Okotoks AB T1S 1B5 Reporting to: Western Regional Controller   About McAsphalt McAsphalt is the industry leader in Canada specializing in asphalt products and services. Founded in 1970 by Leo McArthur and John Carrick, the company has since grown to over 500 employees spanning 26 terminals across Canada. McAsphalt offers a wide range of asphalt products, including emulsions, cutbacks, polymer-modified, performance-graded and roofing, and specialized transportation of those products by rail, land and water. Additionally, McAsphalt provides comprehensive services and technology solutions, encompassing paving, testing, research and development, engineering, and consulting.   Position Summary As a Billing Analyst you will be responsible for overseeing and managing the billing process for the Western provinces within our organization. The Billing Analyst plays a crucial role in ensuring that the company’s billing processes are efficient, accurate and compliant, contributing to the organization’s financial stability and customer satisfaction.    Main Duties and Responsibilities •    Billing Processing: Prepare, review and process invoices for goods/services provided to customers. This involves verifying the accuracy of billing information, including pricing, product and quantities shipped. Ensure billing processes comply with company policies and legal requirements. •    Dispute Resolution: Handle customer inquiries, concerns or disputes related to billing discrepancies. Work with internal teams and customers to resolve billing issues promptly and efficiently. •    Collaborative Communication: Collaborate with various departments, such as Marketing, Facility personnel, and Finance to address billing-related issues, clarify discrepancies and improve overall billing processes. •    Contract Entry and Management: Review contracts and tenders provided by Sales/Marketing; proactively identify potential issues and offer support to both internal Marketing staff and external contractors as required. Maintain accurate and organized customer contracts. •    Database Management: Maintain accurate and organized sales/contract files with Excel and ERP system; generate regular reports as requested and keeping critical data up to date. •    Logistics: Liaise with our Logistics group and gain an understanding of the logistics process as it relates to contract management. •    Accounts Support: Assist in accounts payables and accounts receivable tasks, providing seamless support to the finance department.   Required Qualifications •    A Diploma or Degree in Finance, Accounting, BA or a related field would be advantageous. •    Minimum of 3 years of experience in a similar position, demonstrating your administrative expertise. •    Experience with JDE applications (J.D. Edwards) software will be considered an asset. •    Above average proficiency in Microsoft products such as Microsoft Excel, Word, and Outlook •    Excellent problem-solving skills. •    High attention to detail and accuracy •    Analytical skills •    Excellent written and verbal communication skills •    Meticulous with high attention to details and organization of contracts, etc. •    Strong interpersonal skills •    Ability to work independently. •    Fast learner •    Good understanding of accounting principles relating to sales transactions   The MCA Advantage SAFETY is not a priority, it's a VALUE at McAsphalt. Priorities can change by the minute; our values are set in stone! All of our employees are living the Goal Zero when it comes to safety.  Not only do we provide you with the right PPE, we train you on all aspects of your job so you go home safe EVERYDAY! We have a full suite of health and dental BENEFITS and we match 100% of your contribution to your PENSION! We are present coast-to-coast in Canada and are part of the Colas Company family worldwide.  We have exponential growth OPPORTUNITIES – just tell us where you want to go. We SUPPORT our employees and their families, in good and bad times, with our Employee Family Assistance Program.  Accessible 24/7!  Free and confidential – counselling for mental health, financial support, legal consultation, and more. We love to have FUN at work and work together to get the job done. Please visit our website to learn more! www.mcasphalt.com At McAsphalt we work together to build a diverse, equitable, and inclusive culture that encourages, supports, and celebrates the voices of our employees.   How to Apply Interested candidates are asked to apply immediately by responding directly to this job posting by sending a copy of your resume and cover letter for this position.   Reference # MCA-2195   https://careers.colasjobs.com/job-invite/102779/   Recruiter Leah McCallum   We thank all applicants for their interest, however, only those applicants selected for interviews will be contacted.   Application Deadline This position will remain open until suitable candidate found.