Work Term: Permanent
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Work Language: English
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Hours: 32 to 40 hours per week
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Education: Secondary (high) school graduation certificate
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Experience: 1 year to less than 2 years Tasks :
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Record and prepare minutes of meetings, seminars and conferences
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Determine and establish office procedures and routines
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Schedule and confirm appointments
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Answer telephone and relay telephone calls and messages
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Answer electronic enquiries
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Compile data, statistics and other information
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Order office supplies and maintain inventory
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Arrange travel, related itineraries and make reservations
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Greet people and direct them to contacts or service areas
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Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
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Set up and maintain manual and computerized information filing systems
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Type and proofread correspondence, forms and other documents Computer and technology knowledge :
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MS Excel
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MS Windows
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MS Word
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MS Office Technical terminology :
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Business Area of specialization :
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Correspondence
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Reports and records
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Invoices Security and safety :
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Bondable Work conditions and physical capabilities :
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Fast-paced environment
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Work under pressure
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Tight deadlines
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Attention to detail
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Repetitive tasks Personal suitability :
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Ability to multitask
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Excellent oral communication
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Excellent written communication
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Flexibility
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Organized
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Team player
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Accurate
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Client focus
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Reliability Support for persons with disabilities :
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Offers mentorship, coaching and/or networking opportunities for persons with disabilities
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Provides awareness training to employees to create a welcoming work environment for persons with disabilities
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Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees :
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Supports social and labour market integration of newcomers and/or refugees (for example: facilitating access to community resources, language training, skills training, etc.)
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Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
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Supports newcomers and/or refugees with foreign credential recognition
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Offers mentorship programs that pair newcomers and/or refugees with experienced employees
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Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths :
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Offers on-the-job training tailored to youths
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Offers mentorship, coaching and/or networking opportunities for youths
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Provides awareness training to employees to create a welcoming work environment for youths Support for Veterans :
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Offers mentorship, coaching and/or networking opportunities for Veterans
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Provides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous people :
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Offers mentorship, coaching and/or networking opportunities for Indigenous workers
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Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations
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Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers :
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Applies hiring policies that discourage age discrimination
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Provides staff with awareness training to create a welcoming work environment for mature workers
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Offers mentorship, coaching and/or networking opportunities for mature workers Supports for visible minorities :
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Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
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Offers mentorship programs that pair members of visible minorities with experienced employees
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Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities