Facility Administrator - Tulliby Lake

Position Summary : As a Facility Administrator you are responsible for performing a broad range of service functions in support of efficient and effective Facility operations. The key responsibility areas for this role involve office administration, customer service, accounts receivable, accounts payable, systems, training and continuous improvement. The Administrator is an essential part of the Facility Services team and will be key in mentoring and modeling Secure’s common values and principles with clients and employees.

Responsibilities : Financials

• Responsible for accurate and timely generation and distribution of customer invoices; proper pricing, coding, approvals, and ensuring customer requirements are met;
• Accountable for managing facility receivables; work closely with financial and marketing teams to ensure collection of outstanding invoices in a timely manner;
• Manage PO’s and requisition in D365 program;
• Accounts Payable; creating vouchers within D365
• Assist facility manager with weekly, monthly, or yearly reporting;
• Provide Ad Hoc reports as requested by facility management;
• Provide support to facility manager as required.

Administrative System

• Data entry, creation of reports, work approvals, and invoices;
• Daily plant balancing and reconciliation of receipts, dispositions, transfers and inventory entries into administration system;
• Awareness of operational processes and procedures within facility;
• Meet month end deadlines and ensure accurate reporting while with complying with regulatory requirements;
• Assist in training operators within facility.

Customer Service/Office Administration

• Represent Secure with a friendly and professional demeanor;
• Handle internal and external customer relations and inquiries in a prompt, accurate and professional manner;
• Book incoming customer loads in scheduling program;
• Provide notification of facility status, changed hours, etc. to appropriate customers;
• Complete approvals for jobs coming in; fax approvals; code and ensure invoicing information is correct.
• Ensure office supplies are adequate; equipment is maintained; office is organized;
• Maintain up to date and accessible files;
• Keep customer phone lists, admin tasks and procedures updated;
• Assist with maintaining facility orientation and visitor sign in sheet;
• Support operations with troubleshooting time entry, pay issues, vacation tracking that may arise by being a liason with human resources and payroll.

Qualifications :

• 2 years office administration experience preferred;
• Experience with invoicing, accounts payable / receivable and financial reports is considered an asset;
• Proven ability to handle multiple priorities and ability to prioritize tasks;
• Excellent verbal and written communication skills required;
• Proficient in Microsoft Office Suite and data entry;
• Oil and Gas industry experience would be considered as asset;
• Must be self-motivated and able to function in a team environment;
• Must possess a high school diploma or equivalent.

Please Note : Please Note. This is a Camp position 7 days on and 7 days off with a 12 hour shift from 6am-6pm.

Why SECURE?

At SECURE, we focus on opportunities for growth and improvement; for our employees, our customers, our partners, and the communities we operate in. We are an energetic team, driven by the needs of our customers, and care about making a meaningful contribution. We strive to attract, retain, and motivate employees by offering a compensation package that competitively recognizes employee contributions and performance.

In addition to rewarding job opportunities, we offer an attractive employee package, including: Competitive base salary and compensation programs including:

• Camp allowances
• Travel allowances
• Subsistence pay for meals
• Rotational rate allowances

Comprehensive benefits package including:

• Employer paid benefits: health, dental & more
• Health Care Spending Account
• Employee Wellness Program
• Employee savings plans and company matching
• Career progression/internal mobility opportunities
• Community investment activities

Stay connected to us:

• SECURE is an equal opportunity employer. Applicants are not assessed on the grounds of: race, age, disability, sexual discrimination, religion or belief.

Qualifications : Skills : Behaviors Motivations Education

Experience

Licenses & Certifications