Administrative Assistant

Matix Lumber Inc. is a family and locally owned and operated professional building supply centre that provides for all of your building needs. We are a building supply and project centre providing project providing contractors and do-it yourself builders with the tools, materials, design, and construction services to support projects of any scale. Matix Lumber services all sectors of the building industry and offer a comprehensive selection of quality lumber and building materials manufactured by North America’s leading producers. We provide contractors, avid builders DIYers, and community leaders the tools, construction service, and design expertise to support residential and commercial projects - from start to finish. We believe in building collaborative, mutually beneficial relationships with everyone we work with and have been able to achieve this through our industry experience, sound project execution, and visionary thinking. - Maintaining and proactively organizing complex calendars, organizing meetings and conference calls, ensuring the SMT has all the relevant information prior to meetings. - Support the Safety team in an administrative capacity. - Completing expense reports and coordinating with team on expenses and invoice approvals. - The composition and/or preparation of presentations such as memorandums, correspondence, financial proposals / reports, etc.). - Assisting the SMT with their reporting process, including document preparation and collection across Companies and Departments. - Planning events and large meetings, as well as managing the Winnipeg Jets/Skybox bookings. - Assist with onboarding new employees, preparing documentation, and scheduling training or orientation sessions. - Aid in tracking compliance with HR policies, training programs, and employee safety procedures. - Assist with maintaining safety compliance documentation and records, including accident reports, safety audits, and training logs. - Assist in developing and distributing safety communication and updates to all staff. - Maintain records of safety equipment inventory and coordinate procurement as needed. - Ordering supplies as well as maintaining and managing the boardroom and common areas. - The ability to greet visitors, answer phone calls, and direct inquiries to the appropriate departments. - Act as a back-up to the Executive Assistant. - Other duties as assigned. - This position will work closely with the Executive Assistant who will continue to support the CEO directly. - A post-Secondary Diploma in Business Administration (or relevant discipline) and/or a combination of education and experience. - 3-5 years' experience in an Administrative Assistant role. - Previous experience supporting Executive teams is preferred. - Ability to uphold protocol, professionalism and confidentiality always. - Strong knowledge of office procedures and practices. - Previous safety administration experience is preferred. - Proficient with MS Office (e.g., Outlook, Word, Excel, PowerPoint). - Resourceful and flexible. - Proven organizational and time management skills. - Good problem-solving skills and the ability to make the necessary decisions to move work forward. - Able to work efficiently as a part of a team as well as independently. - High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts. - Able to work well under pressure. - Ability to meet set deadlines. - Strong time management and prioritizing skills. - Strong attention to detail in all areas of work. Ability to provide excellent internal customer service to other departments in the Company, and being able to follow up on requests, either in person or remotely when required. Our employees enjoy a full range of health benefits and other Company perks including benefits, store discount, tuition reimbursement, and much more.