administrative assistant

Work Term: Permanent Work Language: English Hours: 40 hours per week Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year Experience: Experience an asset or equivalent experience Tasks Open and distribute mail and other materials Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Type and proofread correspondence, forms and other documents Perform data entry Maintain and manage digital database Perform basic bookkeeping tasks Computer and technology knowledge MS Excel MS Outlook MS PowerPoint MS Windows MS Word Adobe Photoshop SharePoint Accounting software MS Office Area of specialization Reports and records Financial statements Invoices Accounting Transportation/travel information Valid driver's licence Public transportation is not available Work conditions and physical capabilities Ability to work independently Attention to detail Repetitive tasks Work with minimal supervision Personal suitability Excellent oral communication Excellent written communication Organized Team player Accurate Reliability Time management Accountability Dependability Due diligence Quick learner Screening questions Are you available for the advertised start date? Are you currently legally able to work in Canada? Are you willing to relocate for this position? Do you currently reside in proximity to the advertised location? Do you have previous experience in this field of employment? Do you have the above-indicated required certifications? What is the highest level of study you have completed? What is your current field of study? What is your current level of study? Health benefits Dental plan Disability benefits Health care plan Paramedical services coverage Vision care benefits Financial benefits Bonus Group insurance benefits Long term benefits Maternity and parental benefits Other benefits Free parking available Learning/training paid by employer Team building opportunities Parking available Support for persons with disabilities Provides physical accessibility accommodations (for example: ramps, elevators, etc.) Support for newcomers and refugees Offers mentorship programs that pair newcomers and/or refugees with experienced employees Support for youths Participates in a government or community program or initiative that supports youth employment Offers mentorship, coaching and/or networking opportunities for youth Support for mature workers Provides workspace accommodations, such as age-appropriate ergonomic considerations, to meet the physical needs of mature workers (for example: adjustable desks and chairs, accessible parking, etc.) Supports for visible minorities Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)