Administrative Assistant

  • west st paul

Work Term: Permanent

  • Work Language: English

  • Hours: 35 hours per week

  • Education: Secondary (high) school graduation certificate

  • Experience: 7 months to less than 1 year Work setting :

  • Relocation costs covered by employer

  • Transportation company Tasks :

  • Supervise other workers

  • Establish and implement policies and procedures

  • Train other workers

  • Record and prepare minutes of meetings, seminars and conferences

  • Determine and establish office procedures and routines

  • Oversee the classification and rating of occupations

  • Plan, develop and implement recruitment strategies

  • Schedule and confirm appointments

  • Manage contracts

  • Answer telephone and relay telephone calls and messages

  • Oversee the analysis of employee data and information

  • Answer electronic enquiries

  • Oversee development of communication strategies

  • Compile data, statistics and other information

  • Oversee the preparation of reports

  • Respond to employee questions and complaints

  • Order office supplies and maintain inventory

  • Oversee payroll administration

  • Greet people and direct them to contacts or service areas

  • Set up and maintain manual and computerized information filing systems

  • Type and proofread correspondence, forms and other documents

  • Perform data entry

  • Provide customer service

  • Maintain and manage digital database

  • Perform basic bookkeeping tasks

  • Consult with clients after sale to provide ongoing support

  • Plan, organize, direct, control and evaluate daily operations Supervision :

  • 11-15 people Computer and technology knowledge :

  • Google Docs

  • Microsoft Visio

  • MS Excel

  • MS Outlook

  • MS PowerPoint

  • MS Windows

  • MS Word

  • MS Access

  • MS Office

  • Electronic mail Area of specialization :

  • Correspondence

  • Reports and records

  • Contracts

  • Statistics

  • Invoices

  • Charts, tables, graphs and diagrams

  • Accounting Transportation/travel information :

  • Public transportation is available Work conditions and physical capabilities :

  • Fast-paced environment

  • Tight deadlines

  • Attention to detail

  • Repetitive tasks Personal suitability :

  • Ability to multitask

  • Flexibility

  • Judgement

  • Organized

  • Team player

  • Accurate

  • Client focus

  • Reliability

  • Time management

  • Adaptability Other benefits :

  • Free parking available

  • Learning/training paid by employer

  • Parking available

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