Administrative Assistant

Work Term: Permanent

• Work Language: English

• Hours: 32 to 40 hours per week

• Education: Secondary (high) school graduation certificate

• Experience: 1 to less than 7 months

• or equivalent experience Tasks :

• Arrange and co-ordinate seminars, conferences, etc.

• Supervise other workers

• Record and prepare minutes of meetings, seminars and conferences

• Determine and establish office procedures and routines

• Schedule and confirm appointments

• Answer telephone and relay telephone calls and messages

• Answer electronic enquiries

• Compile data, statistics and other information

• Order office supplies and maintain inventory

• Arrange travel, related itineraries and make reservations

• Greet people and direct them to contacts or service areas

• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information

• Set up and maintain manual and computerized information filing systems

• Type and proofread correspondence, forms and other documents Computer and technology knowledge :

• MS Excel

• MS Office

• MS Word Area of specialization :

• Correspondence

• Reports and records

• Invoices

• Charts, tables, graphs and diagrams Security and safety :

• Criminal record check

• Child welfare check Work conditions and physical capabilities :

• Fast-paced environment

• Work under pressure

• Tight deadlines

• Repetitive tasks

• Attention to detail Personal suitability :

• Ability to multitask

• Accurate

• Client focus

• Excellent oral communication

• Excellent written communication

• Flexibility

• Organized

• Reliability

• Team player Screening questions :

• Are you currently legally able to work in Canada?

• Do you have previous experience in this field of employment?

• What is the highest level of study you have completed?

• What is your current field of study? Health benefits :

• Dental plan

• Health care plan

• Vision care benefits Long term benefits :

• Pension plan