Executive Assistant

ITEK Solutions provides optimized IT services to small-medium business professionals in the GTA and Southern Ontario, with a special focus on computer support and installations for dental and medical. As trusted advisors, we help our customers embrace digital transformation with innovative and futuristic technology solutions.

This role is responsible for providing comprehensive support to the Co-Founder & Portfolio Managers. This position requires the ability to anticipate needs, organize information, and continuously improve processes. High levels of professionalism, confidentiality, attention to detail, and problem-solving skills are required.

General Responsibilities

• Provide sophisticated calendar management. Prioritize inquiries and requests while trouble shooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. This includes scheduling of travel, conferences, appointments and making changes to appointments for CIO, COO & PMs.
• Work closely with CIO, COO to keep him well informed of commitments and responsibilities and following up where appropriate.
• Serve a primary point of contact for internal and external constituencies on all matters pertaining to the CIO, including those of a highly confidential and critical nature. Prioritize and determine appropriate course of action, referral, or response in accordance with the CIO’s style and organization standard operating protocols.
• Screen and direct calls appropriately
• Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely manner.
• Prepare reports, collect, and analyze information, prepare presentations as requested.
• Maintain supplies required by the Executives, anticipate any specific needs.
• Proficient in MS Word, Outlook, and Excel
• Coordinate finances in accordance with direction provided (including payment co-ordination, tax information, donation records and summary reporting)
• Compiling and submitting expense and compliance reports
• Handling of confidential information with discretion
• Provide full personal assistant support as required

Qualifications :

• Exceptional attention to detail
• Stellar communication and interpersonal skills
• Outstanding time management and organizational skills
• 3-5 years’ experience as an Executive Assistant (EA)

Schedule:

• 8 hour shift