Accounts Payable Administrator

Who We Are

At Beedie, we foster talent, encourage innovation, and reward success. We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Position Overview

Responsible for processing payables and other obligations of Beedie in a professional, timely, and organized manner with specific consideration to payment deadlines.

Key Responsibilities :

• Receive, sort and code invoices and supporting documents
• Ensure invoice information is accurate
• Match invoices to supporting documentation such as purchase orders and tickets
• Enter invoices into Timberscan (electronic invoice approval software)
• Prepare vendor cheques, and coordinate wire and EFT payments both scheduled weekly as well manual urgent needs as requested
• Assist manager in month-end closing duties
• Assisting in maintaining all intercompany AR & AP records
• Communicate with internal & external stakeholders to ensure strong relations are maintained
• Maintain the integrity of the General Ledger
• Follow all aspects of month end close activities to meet deadlines
• Assist with preparation of audit information and support
• Handle special projects, responsibilities and other duties as assigned by Management

Desired Skills and Experience :

• Minimum 1 year of experience in accounts payable.
• Intermediate skills in Microsoft Excel
• Attention to detail and high level of accuracy.
• Accurate and fast keypunch ability and good aptitude with numbers
• Ability to prioritize work and manage multiple tasks, likely with competing priorities
• Ability to regularly interact with staff and management to provide or obtain related information
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, operation of calculators, copy machine, etc
• Strong work ethic, sense of responsibility and confidentiality
• Strong decision making, communication (both verbal and written), and analytical skills
• An organized self-starter who is able to work independently
• Strong interpersonal skills and the ability to contribute effectively within a team environment
• Intermediate to advanced knowledge of Timberline accounting software (AP, Job Cost, IA module, Timber Scan) an asset

**We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.