Office Administrator

Job Summary : Key Responsibilities :

• Schedule and dispatch field staff to various job sites in a timely and efficient manner.
• Manage and coordinate multiple calendars for staff, ensuring appointments and deadlines are met.
• Oversee the coordination of resources across landscaping, contracting, and property management services.
• Maintain organized office files and records, including customer information and work orders.
• Communicate with clients regarding work progress, updates, and service follow-ups.
• Provide administrative support to management and employees across different business lines.
• Assist with invoicing, payroll, and other administrative tasks as required.
• Collaborate with vendors, subcontractors, and clients as needed to ensure smooth workflow.
• Perform any other duties as assigned to help drive business success.

Qualifications :

• Proven experience in an administrative or office management role, ideally within the landscaping, contracting, or property management sectors.
• Experience with scheduling and dispatching is essential.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication skills, able to interact with both clients and employees professionally.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant office software.
• Ability to work effectively across different departments and business lines.
• Positive attitude, problem-solving mindset, and strong interpersonal skills.
• Knowledge of the construction and/or property management industry is a strong asset.

Preferred Qualifications :

• Familiarity with working in a multi-business-line company.

Job Types : Full-time, Part-time

Work Location: In person